Effective date: 21st February 2026

Who we are

Controller/contact: Health in Fonts
Email: healthinfonts@gmail.com

Summary/purpose

This Privacy Policy explains what personal data we collect on healthinfonts.com, why we collect it, how we use and protect it, and the rights you have over your data. We aim to be transparent and to follow applicable privacy laws.

Personal data we collect

We may collect the following categories of data when you interact with the site:

1. Data you give us: Name, email address, phone number, messages you send through contact forms, CVs or files you upload when sending questions or stories, and ideas you submit (e.g., content tips — see consent rules below).
2. Technical/usage data: IP address, browser type, device identifiers, pages visited, referrer URL, performance data, and cookies (analytics and functional cookies).
3. Marketing data: Your preferences for receiving newsletters and marketing communications.
4. Payment data: If you purchase paid services through the site, we may collect payment info via a third-party payment processor (we do not store raw card numbers on our servers).
5. Sensitive health data: We will not deliberately collect sensitive health data (detailed medical records) via public forms. If you submit health-related information in a contact form or story, we treat it carefully and will request explicit consent before using it publicly.

How we use personal data

We use your personal data for:

• Responding to enquiries and messages (contact forms).
• Delivering newsletters and marketing (only with your consent where required).
• Site analytics, performance improvement and security (detecting abuse, site errors, analytics).
• Processing payments and bookings (if you buy a service).
• Publishing anonymised patient stories or testimonials (only with your explicit consent).
• Complying with legal obligations (tax, recordkeeping, lawful requests).

Cookies, tracking & third-party tools

We use cookies and similar technologies to make the site work and to improve it. Common categories:

• Essential cookies: Needed for site functionality
• Analytics cookies: To understand site usage
• Marketing cookies: Used by third parties for advertising and retargeting.

You can control cookies through your browser settings and the cookie banner on our site. If you are in jurisdictions with strict cookie/consent rules, we will obtain consent for non-essential cookies. Note: third-party tools (analytics, ads, social embeds) may collect data independently.

Sharing & disclosure

We will not sell your personal data. We may share personal data with:

• Service providers who process data on our behalf (email providers, hosting, analytics).
• Payment processors for transaction fulfilment.
• Legal or regulatory authorities if required by law, or to protect our rights.
• With your explicit consent, we may share testimonials or patient stories (after redaction/approval).

If a third party receives personal data from us, we will require them to protect it and to process it only for authorised purposes.

Payments & financial data

If you pay for services, we use third-party payment processors (e.g., Stripe, Paystack). Payment information (card numbers) is collected and stored by the payment processor. NOT BY US; and is subject to the processor’s security and privacy policies. We will retain transaction records for accounting and tax purposes.

Data retention

We keep personal data only for as long as needed for the purposes described (e.g., to respond to your enquiry, to provide services, or to meet legal obligations). Typical retention periods:

• Contact messages: 2 years (unless you request deletion earlier).
• Newsletter signups: Until you unsubscribe.
• Transaction/booking records: As required for tax/accounting (typically 6 years, jurisdiction dependent).
• Published testimonials/patient stories: Until you request removal or withdraw consent.

You can request deletion or object to specific processing.

Security

We implement reasonable technical and organisational measures to protect personal data (encrypted connections (HTTPS), secured servers, access controls, regular backups, staff training). However, no website is 100% secure. If you suspect a data breach concerning your information, contact us immediately at healthinfonts@gmail.com. We will comply with breach notification obligations under applicable law.

Children’s data

Our site is not intended for children under 16 (or higher age if local law sets a higher limit). We do not knowingly collect personal data from children under this age. If you are a parent and believe your child submitted personal data, please contact us to remove it.

Health data & HIPAA (U.S.)

HIPAA (the U.S. Health Insurance Portability and Accountability Act) governs the privacy and security of Protected Health Information (PHI). This includes health data that could identify you individually, such as diagnoses, treatment details, test results, medication lists, and certain personal identifiers (e.g., national ID/Social Security numbers, full birthdates, or full medical records).

Health in Fonts is an informational website and does not collect PHI as part of its normal operations. If you include health details in a contact form, comment, or email (for example, by describing a condition or past treatment), we will treat that submission as personal data and protect it in accordance with our Privacy Policy, using reasonable security measures. However, this website is not a HIPAA-covered clinical records system, and contact forms are not intended for transmitting sensitive medical records.

For your safety and privacy, please do not submit detailed medical records, identification numbers, or other highly sensitive health information via public forms or regular email. If you need to share PHI for clinical care (appointments, telehealth, treatment), use a secure clinician portal or speak directly with your healthcare provider. If you accidentally submit sensitive information, contact us at healthinfonts@gmail.com, and we will promptly remove or redact it where possible.

Links to other sites

Our site may link to third-party websites. We are not responsible for their privacy practices. Please read the linked site’s privacy policy.

Changes to this policy

We may update this policy to reflect changes in law, our services, or practices. When required by law, we will seek consent for material changes and post the updated effective date.

Contact/complaints

Questions about this policy or requests to exercise rights: healthinfonts@gmail.com. You can also contact your local data protection authority if you remain unsatisfied.

Legal disclaimer

The content on Health in Fonts, including this Privacy Policy and related website materials, is provided for general informational purposes only and does not constitute legal, medical, financial, or professional advice. While we strive for accuracy, we make no guarantees about the completeness, currency, or suitability of the content for your particular situation.

Laws and regulations differ by jurisdiction and may change over time; nothing on this site should be relied upon as a substitute for professional legal counsel. If you need legal advice about privacy, data protection, HIPAA compliance, or other regulatory matters, please consult a qualified attorney in your jurisdiction. By using this site, you acknowledge that Health in Fonts is not liable for any loss or damage arising from reliance on the information provided here.